Email Signature Generator for Gmail, Outlook and Apple Mail
Build an email signature with your logo, phone and WhatsApp links, and copy it into Gmail or Outlook.
- Free to use
- Runs in your browser
- No sign-up
Add it to your email app
Press "Copy signature" first, then follow the steps for your app on a computer.
- 1Press "Copy signature" above.
- 2In Gmail on a computer, open Settings (the gear at the top right) and choose See all settings.
- 3Scroll down to Signature and choose Create new. Give the signature a name.
- 4Click in the signature box and paste (Ctrl+V, or Cmd+V on a Mac).
- 5Choose when to use it, then press Save Changes at the bottom of the page.
Gmail allows up to 10,000 characters in a signature, and an image counts toward that limit. Gmail's help suggests images about 70 to 100 pixels high and 300 to 400 pixels wide. An image kept on Google Drive shows only if its sharing is set to public.
Source: Gmail Help: create a signature
- 1Press "Copy signature" above.
- 2In new Outlook, open Settings, then Accounts, then Signatures.
- 3Choose Add signature and give it a name.
- 4Click in the box and paste.
- 5Tick whether it goes on new messages and on replies and forwards, then press Save.
To add it to one email by hand, open New mail, then Insert, then Signature.
- 1Press "Copy signature" above.
- 2In classic Outlook for Windows, open File, then Options, then Mail, then Signatures.
- 3Choose New and type a name for the signature.
- 4Right-click in the Edit signature box and choose Paste.
- 5Choose it for new messages and for replies and forwards, then press Save and OK.
Classic Outlook keeps these signatures on the computer where you made them, so set it up again on another computer. Microsoft lists a fixed known issue in which Version 2512 added table borders to signatures: if you see lines around yours, restart classic Outlook to get the fix.
- 1Press "Copy signature" above.
- 2In Mail on your Mac, choose Mail, then Settings (Preferences on older macOS), then Signatures.
- 3Choose your account, click the Add button and type a name.
- 4Turn off "Always match my default message font", so the signature keeps its own font.
- 5Click in the preview area and paste. Then pick it in the Choose Signature menu for that account.
Apple Mail can place the signature above or below the quoted text of replies: see "Place signature above quoted text".
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About the Email Signature Generator
Type your name, job title, business and contact details, add a logo or photo from its web address, and pick one of four layouts and your colour. You see the signature as you type, copy it in one click with its formatting, and paste it into Gmail, Outlook or Apple Mail with the steps below. It checks the image, the links and the length, and gives you the HTML too. It runs in your browser: nothing you type is uploaded or saved.
How it works
-
Step 1
Fill in your name, title and business, then the contact details and links you want people to use.
-
Step 2
Add your logo or photo by its https address, choose a layout, a colour and a font, and fix anything the checks point out.
-
Step 3
Press "Copy signature" and paste it into your email app, following the steps for Gmail, Outlook or Apple Mail.
How the signature is built
The signature is built from simple tables, with the styles written on each part, and has no scripts, web fonts or tracking pixels. Phone numbers become tap-to-call links, a WhatsApp number becomes a wa.me chat link, and your website and social profiles become plain text links, so nothing depends on extra images.
Images in a signature
A logo or photo must already be online, for example on your website, because a signature you copy carries only the image's address. Gmail's help suggests signature images about 70 to 100 pixels high and 300 to 400 pixels wide, says an image kept on Google Drive must be shared publicly, and counts an image toward its 10,000-character limit. Add a short description (alt text) for screen readers and for when the image does not load.
What this tool cannot do
It cannot set the signature up inside your email account for you: you paste it in yourself. Each email app draws signatures in its own way, so send yourself a test email afterwards. It does not host your logo, add social media icons as images, or make signatures for a whole team at once.
Frequently asked questions
How do I add this signature to Gmail?
Press "Copy signature". In Gmail on a computer, open Settings (the gear), then See all settings, scroll to Signature and choose Create new. Paste into the box, choose when to use it and press Save Changes at the bottom of the page. Gmail allows up to 10,000 characters in a signature.
How do I add it to Outlook?
In new Outlook, open Settings, Accounts, Signatures, choose Add signature, name it, paste it into the box, tick new messages and replies, and save. In classic Outlook for Windows, open File, Options, Mail, Signatures, choose New, paste into the Edit signature box, then press Save and OK.
Why does my logo not show?
The image must be online at a public address that anyone can open. A file on your computer, or a Google Drive image that is not shared publicly, will not show for the people you email. Open the image address in a private browser window: if it does not load there, it will not load for them either.
Can I add my GSTIN or a legal note?
Yes. Use the short line at the bottom for a GSTIN, opening hours or a note such as a confidentiality line. Keep it to one line, so it does not outweigh your email. The tool adds only what you type.
Does the signature track who opens my emails?
No. It has no tracking pixels, hidden images or scripts. The only image is the logo or photo you add yourself, loaded from the address you give.
Sources and checks
Rules last checked
The Email Signature Generator follows these official pages:
- Create a Gmail signature (support.google.com)
- Create and add an email signature in Outlook (support.microsoft.com)
- Create and use email signatures in Mail on Mac (support.apple.com)
- How to use click to chat (faq.whatsapp.com)
Scores, limits and suggestions marked "our checklist", "our measure" or "our suggestion" are ours, not Google's or the platform's. How our tools work
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